Recruitment Privacy Policy – Victory Square Partners

Victory Square Partners, Inc. ("Company", "we", "us", or "our") is committed to protecting the personal data of candidates and applicants who engage with us during our recruitment process. This Recruitment Privacy Policy explains what personal data we collect, why we collect it, how we use it, and your rights in relation to that data.

Data We Collect

During the recruitment process, we may collect and process the following categories of personal data:

Identity data: full name, date of birth, nationality
Contact data: email address, phone number, postal address
Professional data: CV/resume, work history, educational background, skills, qualifications, and certifications
Application data: cover letters, references, portfolio links (e.g., LinkedIn, GitHub, personal website)
Communication records: correspondence between you and our team during the recruitment process
Assessment data: results of any skills assessments or interviews conducted as part of the process

We collect this data directly from you when you apply for a role, and may also collect it from publicly available professional profiles or via referrals from third parties.

How We Use Your Data

We use your personal data for the following purposes:

To assess your suitability for current or future roles at Victory Square Partners
To communicate with you throughout the recruitment process
To verify the accuracy of information you have provided
To comply with legal obligations related to employment and equal opportunities
To improve our recruitment processes

Our legal basis for processing your personal data is our legitimate interest in identifying and hiring qualified candidates, and, where applicable, to take steps at your request prior to entering into a contract of employment.

Data Retention

If you are offered and accept a position, relevant recruitment data will be retained as part of your employment record in accordance with our employee data retention policies.

If your application is unsuccessful, we will retain your personal data for a period of up to 12 months after the conclusion of the recruitment process, unless you consent to us retaining it for longer for the purpose of considering you for future roles. After this period, your data will be securely deleted or anonymized.

Sharing Your Data

Your personal data may be shared with:

Internal personnel involved in the hiring decision (hiring managers, HR, senior leadership)
Third-party recruitment software platforms or applicant tracking systems used to manage our hiring process
Professional reference contacts you have provided, for the purpose of reference checks
Regulatory bodies or law enforcement where required by applicable law

We do not sell your personal data to third parties, and we do not share it for marketing purposes.

Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Right of access: to request a copy of the personal data we hold about you
Right to rectification: to request correction of inaccurate or incomplete data
Right to erasure: to request deletion of your data, subject to applicable legal obligations
Right to restrict processing: to request that we limit how we use your data
Right to data portability: to receive your data in a structured, machine-readable format
Right to object: to object to processing based on legitimate interests

To exercise any of these rights, please contact us at contact@vspartners.us. We will respond to your request within 30 days.

Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Access to your data is restricted to personnel who need it to carry out their responsibilities in the recruitment process.

Changes to This Policy

We may update this Recruitment Privacy Policy from time to time. Any material changes will be communicated to you if you have an active application with us at the time of the change.

Contact

For questions about this policy or to exercise your data rights, contact us at:

contact@vspartners.us or through our Contact page.