At VICTORY SQUARE PARTNERS, we value your privacy and are committed to protecting your personal data during every step of our recruitment process. This Recruitment Privacy Policy explains how we collect, use, store, and protect your personal information when you apply for a position or are contacted by us as part of a recruitment initiative.
We want to ensure that your personal data is handled lawfully, transparently, and securely, in full compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and other applicable data protection laws.
By submitting your application, CV, or related information to VICTORY SQUARE PARTNERS, you acknowledge that you have read and understood this policy.
VICTORY SQUARE PARTNERS collects your personal data as part of the recruitment process to evaluate and select candidates for one or more available positions, the responsibilities and requirements of which are described either in public announcements or communicated directly by the company as part of a proactive recruitment initiative.
We collect your personal data when you complete the application form on our platform, at the moment you decide to apply, and/or through the CV you attach to the application form or send to us by email.
We may supplement this information by accessing your publicly available professional social media profile (e.g., LinkedIn), if you have such a profile. At this stage of the recruitment process, we do not collect information about you other than from the sources mentioned above and from recommendations offered by third parties (for example, current or former employees, collaborators, or partners), in which case we will contact you and request your consent to continue processing the data.
Through the CV or the application form you provide to us, we collect the following personal data: your first and last name, your photo (if you decide to include it in your CV or application form), contact details (phone number, email address), age, nationality, gender, information about your education and previous employment history, your professional skills, your foreign language proficiency, professional certificates obtained, any other information that is specifically required by law for the available position.
The CV you submit to us MUST NOT contain sensitive data related to:
To ensure that individuals invited to join the VICTORY SQUARE PARTNERS team are qualified and have a strong potential to be productive and successful employees, the company reserves the right to investigate applicants' work history and employment references. In addition, the company may conduct background checks when employees are considered for promotions or transfers. Background checks will be conducted at the company's discretion and by applicable laws.
The information is processed lawfully by:
From the perspective of EU Regulation No. 679 / 2016, each processing of personal data meets one of the following conditions:
Personal data includes any information that allows the identification of a person. These data retain their "personal" nature even if the respective person decides to make them public.
We collect only data that is voluntarily provided by visitors through accessing the website, menus and services, browsing pages, or completing the forms made available. Visitors actively contribute by providing their data. By completing any registration forms on the website www.victorysquarepartners.com, visitors give their consent for the personal data they have communicated to be collected via the website or email and to be processed by VICTORY SQUARE PARTNERS for the declared purposes of this website as well as for statistical purposes, by the regulations provided under Law no. 677/2001, as subsequently amended, and GDPR, according to European standards.
Also, if your professional profile is public on platforms such as LinkedIn, we may collect relevant data for evaluating your professional profile, including experience, education, skills, and recommendations. In case you are contacted through a recommendation, we will retain only the basic data necessary for contact and evaluation, respecting your consent.
For the easy use of the sites and communication purposes via the Internet, we may collect, partly or entirely, through accessing web resources or electronic communication, the following data:
When visitors send electronic messages, we collect the data shown in the messages and forms, as well as the visitor's IP address.
These data are retained either temporarily (IP, browser used, etc.) or permanently (electronic messages, personal information sent for various documents and records), but no longer than 3 years from the date of communication of the personal data, in case the person has not been selected for the position applied for.
VICTORY SQUARE PARTNERS, as the data controller who determines the means and purposes of data processing, may appoint one or more authorized persons who process data on its behalf. All parties involved in this process have legal responsibilities under GDPR rules and are contractually regulated.
We are aware of the importance of personal data and make every effort to ensure that these are:
The information collected about you is stored in written and/or electronic form. We ensure that the information we hold is kept in secure locations, with an appropriate level of security and authorized access for designated personnel.
We also ensure that authorized persons are contractually obliged to implement technical and organizational data protection measures in cases where the data they process identifies or could identify a person.
All personal data collected is stored exclusively in Recruitee, our secure recruitment management platform.
The retention period for each category of personal data complies with legal requirements, internal regulations of VICTORY SQUARE PARTNERS, and recognized best practices in data protection.
Personal data collected during the recruitment process will be retained for a maximum period of 5 years from the date of the last interaction with the candidate.
This extended retention period is based on the company's legitimate interest in:
After this period, personal data will be permanently deleted or anonymized, unless a longer retention period is required by law or justified by an ongoing legal obligation.
Candidates may at any time request the deletion of their data before the end of the retention period by contacting contact@vspartners.us.
According to EU Regulation No. 679 / 2016, you have the following rights:
Withdrawal of consent: If the processing is based on your consent, you may withdraw your consent for that processing at any time, without affecting the legality of the processing carried out based on consent before its withdrawal.
Data rectification: If you notice that we hold incorrect personal data about you, you can request the correction of your data at any time. We make reasonable efforts to keep personal data - which is continuously used and is in our possession or control - accurate, complete, current, and relevant based on the most recent information available to us.
Restriction of processing: In any of the following situations, you may request that we restrict the processing of your data:
Access to your data: You may request information about the personal data we hold about you, including what categories of data, purposes of use, source if not collected directly from you, and to whom it was disclosed, if applicable. You can obtain a free copy of the personal data we hold. We reserve the right to charge a reasonable fee for abusive requests.
Right to data portability: Upon request, we will transfer your data to another controller, where technically feasible, provided the processing is based on consent or contract execution and carried out by automated means.
Right to erasure: You may request deletion of your data if:
Except where processing is necessary: to comply with a legal obligation; especially regarding legal retention periods; or to establish, exercise, or defend a legal claim in court.
Right to object: You may object at any time to the processing of your data. In this case, we will stop processing your data unless we can demonstrate compelling legitimate grounds for processing or for establishing, exercising, or defending legal claims. When objecting, please specify whether you request deletion or restriction of the processing of your data.
Right to complain: In case of alleged violation of applicable privacy legislation, you may file a complaint with the National Supervisory Authority for Personal Data Processing by completing the online form available at: dataprotection.ro.
For candidates who do not apply directly but are contacted by VICTORY SQUARE PARTNERS based on their public professional profile or a recommendation, the company will ensure proper information regarding the purposes and legal basis of data processing as soon as possible from the first contact. You have the right to exercise all the rights mentioned above in the same manner.
To request a copy of the data held about you or to update your information, please contact VICTORY SQUARE PARTNERS via contact@vspartners.us.
To respond efficiently, you will need to provide your identity (name, surname, phone number, and address). The personal data held by VICTORY SQUARE PARTNERS is subject to the conditions of EU Regulation No. 679 / 2016, which grants data subjects the right to access all types of information recorded and held by the data controller, subject to certain limitations.
VICTORY SQUARE PARTNERS assumes no responsibility for the incorrect registration of personal data.
This information notice applies to all data subjects involved in the recruitment process conducted by VICTORY SQUARE PARTNERS, whether they have applied directly via the website or have been contacted by the company through other channels, including social networks or recommendations.
VICTORY SQUARE PARTNERS is committed to maintaining the highest standards of privacy and transparency in the recruitment process. We treat your personal information responsibly and only for legitimate, clearly defined purposes.
We appreciate your trust and interest in joining our team.
